Managing Documents and Renewals

What a document record includes

Each document in TermUp can include a title, contract number, vendor, category, service type, billing details, payment method, renewal timing, auto-renew status, cancellation notice period, contact details, notes, and reminder channel settings.

Important fields to keep accurate

1. Renewal date and end date drive visibility on the dashboard.
2. Cancellation notice days help calculate when action should happen.
3. Billing frequency and current price improve spend reporting.
4. Status changes like active, renewed, expired, or archived affect dashboards and reports.

When to update a document

1. After a renewal, renegotiation, or amendment.
2. When a vendor changes pricing or payment terms.
3. When ownership changes inside your company.
4. When you want to archive or expire an old record instead of deleting it.